University of Nebraska–Lincoln

College of Engineering

Preparing Innovative Leaders for Tomorrow

Faculty/Staff Resources

Cash Handling 11.1.3

Purpose:
The following procedure details the steps required to submit cash payments on behalf of the University. "Cash handling" includes all monies received by any University employee on behalf of the University, whether it be coin, currency, checks, money orders or traveler's checks.

Restrictions:
Only authorized departmental personnel should be allowed to handle and process cash. Post-dated or two party checks are not accepted. Use of undeposited receipts for miscellaneous petty cash purchases, loans, advances, or check cashing for employees and others (including students) is strictly prohibited.

Form:
College of Engineering Cash Receipts Log
Bursar Deposit Advice

Flowchart:
Cash Handling
Cash Handling Omaha

Process:

  1. Department is to process all cash, including checks and money on the date received.
 
  1. Generate written receipts.
  2. Ensure all checks are made payable to the "University of Nebraska-Lincoln" and are for the amount of the sale.
  3. Restrictively endorsed all check and money orders soon as they are received.
  4. Generate written receipts.
  2. Complete the College of Engineering Cash Receipts Log
 
  1. Complete the Prepared by information including phone number.
  2. Count number of like currency and enter number for each in appropriate row.  The form makes the appropriate calculations
  3. Enter total amount of coin.
  4. Log each check by check number and amount.
  5. Complete the distribution section.
  6. Check to ensure that the distribution section totals the amount of deposit.
  7. Print and sign two copies of the log
  3. Bring deposit materials to EAS
 
  1. Deliver cash, checks and money orders along with one copy of the log to the FSR in EAS
  2. Deliver the other copy to the Accountant in FSR
  4. EAS Prepares Bursar Advice
 
  1. FSR confirms totals
  2. FSR prepares Bursar Advice
  3. FSR files copies with Accountant
  4. FSR delivers deposit materials to Bursar
  5. Accountant reconciles deposit to SAP

Faculty Conferences:

• May 13-16, 2008
Call for Papers, Present a paper at ET08, Ninth International Aluminum Extrusion Technology Seminar & Exposition
Abstracts are to be submitted by January 31, 2007
www.etfoundation.org



Faculty Awards:

• None currently listed.